Passwords and Email are the Keys to your Digital Kingdom

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If you lost all your business emails and passwords at this moment, what shape would your business be in? Do you have email and password backups? In the digital world, email accounts and passwords are now the “keys” to your business kingdom. Share them sparingly and covet them fiercely.

Do not sign up for vital online services using an individual’s email. The business manager’s email, say freddie@acme.com, may seem adequate and safe, but it is not. Instead, maintain a generic email account and password for online services that can be accessed by several people – use something like Web@acme.com to access your vital online services such as Web hosting and merchant accounts. If Freddie decides to leave the company, all you have to do is change one password and your business’s online accounts are secure. And please, please make your passwords non-trivial.

If your company is large, you can create several categorical online accounts like webDevelopment@acme.com, webAnalytics@acme.com , and webFinance@acme.com depending on departmental responsibilities. In this scenario, every password should be different across functional areas.

You get the picture. No matter what scheme you come up with to keep your digital business organized, make sure  your emails and passwords are current, secure, and backed up, else you may face days of unnecessary fear and dread when Freddie the business manager decides to quit his job to work for the competition or join a rock band.

As a modern day King Richard might cry at such a prospect, “My Kingdom for all my business-related emails and passwords!”

Fare thee well.

Hackers are likely Attacking your Digital Properties

Hackers from Brazil to Spain and Ukraine are tirelessly trying to guess the passwords on several of my client’s WordPress Websites. It is rather disturbing to see daily attacks.

There are several WordPress login security plugins that work well to protect Websites by locking out IP addresses for several hours or days. I suggest you look into them as well as making sure your passwords are STRONG on all your social media sites such as Facebook, Twitter, etc.

It’s a jungle out there.

Here is a strong password generator:

https://strongpasswordgenerator.com/

Here is a way to geo-locate the IP address of a hacker (provides country and city based on IP address):

http://www.iplocation.net/

IP addresses of the hacker’s ISP (Internet Service Provider) are usually provided by your security software in a log or within an email to your administrator. Place them into http://www.iplocation.net/ and you’ll get an idea of where the bad guys are located. Looking up this information provides little solace, but it provides a constant reminder that you must be vigilant in order to protect what is yours (and your client’s).